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Link your email message to the mailing list.You can use an Excel CSV, or Excel Xlsx files, or an Access database, or Outlook contacts/Office Address List. From the “Mailings” tab, choose “Start Mail Merge”, choose “Select Recipients”, and then choose an option, i.e. Add “Merge” fields to personalise the email.If you are sending to everyone in the list go to step 5, otherwise you can edit the list. On the Mailings tab, in the Write & Insert Fields group, choose Address Block and you can insert the address block using the format you want i.e. “First Name”, these fields must match the “Headings” in your data source.
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Choose “Preview Results” and scroll through a sample to check they are what you are expecting. You could send a test to a small data sample.
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#How to do a mail merge in word for mac 2016 software.
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(See the figure below)Īfter your document looks the way you would like it to, you are able to preview the document with the names and any other placeholders as it will appear to whoever you choose to send it to. I have selected the firstname and lastname placeholders to demonstrate. This allows you to drag and drop the place holders you want into your document. Then you will see data appear under the "Insert Placeholders" header. Once you have selected the file you are going to use for your data source, the Excel file in other words, it will ask you to open it. If you open one from file it will ask you to convert the file, click yes. Either way you will need to have an Excel file with a column for the names and another for the emails. You can either select a new data source, which will allow you to create one, or open one from your files. Click the arrow beside the heading "Select Recipient List." This will expand the section, allowing you to click the "Get List" button. Next you will need to select a file from which Word can pull the names and emails for your email message. Within the Mail Merge Manager box, select the "create new" button and select "form labels" from the options listed. A box should pop up with the title "Mail Merge Manager." (see the figures below) Next you should select the "Mail Merge Manager" option. Once you have your Word document ready, you will need to select the "Tools" tab in the Word menu bar. You then need to select the button that says "Set Entourage to be my default email client." (see the figure below)Īfter you have set Entourage as your default email client, open Microsoft Word and create a new blank document or open a pre-existing document that you plan to send using mail merge. Once you've selected Preferences, you will see a box pop up in Entourage. From the drop down menu select "Preferences." (see the figure below) This will cause a drop down menu to display. To do this, go to the Entourage menu and select Entourage. First you need to open Entourage and check that it is set as your default email client.